Performing Arts Center Recital Hall Regulations
Applicant/Sponsors are required to read and agree to abide by the following specific rules regarding the use of of this facility.
Booking:
- The Recital Hall will be booked through the School of Music who will approve the date, time and location of the event. The Applicant/Sponsor of the event is responsible to ensure that all rules are followed.
- Performance, Events, and Classes will be scheduled in terms of following Priority Levels:
- Priority 1: Involving large groups, equipment, special venue resources
- Priority 2: Other ensembles, projects
- Priority 3: Guest Artist Recitals & Faculty Recitals
- Priority 4: Required BM & MM degree recitals (Senior/Masters)
- Priority 5: Required Junior recitals
- Priority 6: All Other Recitals
- Priority 7: Other Events
- School of Music recitals are scheduled in the following two-hour blocks:
- M-F:
- 5:30pm - 7:30pm - 6pm performance
- 7:30pm - 9:30pm - 8pm performance
- Sa-Su:
- 11:30am-1:30pm – 12pm performance
- 1:30pm-3:30pm – 2pm performance
- 3:30pm-5:30pm – 4pm performance
- 5:30pm-7:30pm – 6pm performance
- 7:30pm-9:30pm – 8pm performance
- M-F:
- Once the recital is scheduled, the Operations Manager at the Performing Arts Center will be in contact to verify set-up needs, instrumentation, and to schedule a one-hour rehearsal block in the space, if applicable.
- Recordings for required student recitals and Faculty projects can also be requested via the reservation form. Each recording session is scheduled during business hours (9am-4:30pm).
- Student recitals can have up to (1) one-hour block and Faculty may request (2) one-hour blocks.
Rehearsals:
- Student recitals are entitled to (1) two-hour rehearsal in the Recital Hall and Faculty and Guest Artists may request (2) two-hour blocks of rehearsal time.
- For performances requiring additional sound and/or video requirements, a one-hour technical rehearsal during business hours is required prior to the event.
- All rehearsals are requested and approved through the Operations Manager of the Performing Arts Center.
- Any performance or rehearsal cancellations must be communicated to the Performing Arts Center Operations Manager AND the School of Music Administrative Assistant II of Scheduling.
- Rehearsal are subject to change if a faculty, ensemble, or required recital needs the time and will be rescheduled as necessary.
Personnel:
- An Event Coordinator will be provided by the Performing Arts Center to run lightening and audio record performances. They will also check in regarding the run of the show and safety measures. If live streams requested, an operator will also be provided. Any personnel requirements outside of that must be provided by the person(s) who reserved the space. This includes personnel to run sound, projection cues, or set changes as well as serve as front of house for directing patrons to the Recital Hall and distributing programs.
Equipment:
- School of Music recitals may use any of the instrumentation available at the facility, pending availability.
- All acoustic curtains will be set in a default position, and the only adjustment that may be made will be the position of the upstage curtain, which may be closed in order to soften the sound in the space.
- One Steinway grand piano will be in place on the recital hall stage at all times, unless otherwise requested.
- There will be one rack of 18 chairs, and one rack of 18 music stands available for use in the stage right wing.
- It is expected that any equipment used will be returned to its stored space at the end of the scheduled reservation.
Technical Resources:
- All technical requirements must be communicated in advance.
- Audio:
- Two handheld wireless mics are available upon request. Any additional mic requests must be advanced ahead of time.
- Projection/Video:
- The projector and screen are available for use, if arranged in advance.
- A computer must be provided to interface with the projector.
- If sound is required from the computer, in addition to video, that must be stated in advance.
- Live Stream/Recording:
- Live Streaming and video recording are available in the Recital Hall for required student recitals and faculty recitals/projects. With the nature of live stream, we cannot accommodate day-of requests. We've added an option to our Recital Hall Request Form for you to request live streaming or recording for your performance.
- Our system includes (1) Robotic PTZ Panasonic Camera w/ control capabilities and (2) Panasonic Camcorders that will be placed in fixed locations in the house. This will include a full stage shot, a side view from audience right, and a side view from audience left. Any changes to this setup will need to be requested in advance of the performance date.
- Additional information that is needed in advance:
- Specific view/angle requests (i.e. camera on the pianist, soloist, etc). As a reminder, two of our cameras are fixed and cannot be moved once the event begins.
- Will you be including any content? If so, it is needed at least a week in advance.
- All live streams will be accessible at the Texas State Presents website (https://txstatepresents.universitytickets.com). The ticketed performances will be available for purchase and viewing on the main page. There is also a new "Featured Recitals" option in the taskbar where you can view the student recitals and any other non-ticketed events.
Receptions:
- Pre or post event receptions must be scheduled in advance with the Operations Manager of the Performing Arts Center and may not be permitted due to other events in the facility.
- Any approved food and beverage events must take place in the lower lobby and it is the responsibility of the event host to make sure that all refreshments are confirmed to that area.
- (2) 6' tables can be provided in the lower lobby upon request.
- Receptions are requested and approved directly through the Operations Manager of the Performing Arts Center.
FOH Policies:
- There is a strict "No Standing Room Policy" in effect at the Center. All patrons for events at the Center must have a seat, and there can be no seating in aisles or additional audience members standing along walls.
- Primary event parking is the Edward Gary garage west of the facility. University permit parking is available in Red lots north of the building and off-campus street parking is available south of the building. There is no designated artist parking. Parking passes must be arranged by the applicant at least two weeks in advance of the event.
- Lost and found for the facility is located in the Box Office. Items left in the facility or turned in to staff will be held for 30 days.
- Receptions:
- Pre or post event receptions must be scheduled in advance with the Operations Manager of the Performing Arts Center and may not be permitted due to other events in the facility.
- Any approved food and beverage events must take place in the lower lobby, and it is the responsibility of the event host to make sure that all refreshments are confirmed to that area.
- Receptions are requested and approved directly through the Operations Manager of the Performing Arts Center.